AP Automation CalculatorAP automation calculator
See what an invoice really costs you today, how much of your AP time goes to exceptions, and whether automating pays back, all from your own numbers.
Nothing leaves your browser. The page is blocked from making network requests. The starting values are examples to replace, not benchmarks.
Why do your invoices become exceptions?
Tick the causes you see most. Automation speeds up clean invoices; exceptions usually start somewhere else, and that's where the bigger saving is.
How it's worked out
- Average minutes per invoice = minutes for a clean invoice + share with an exception × extra minutes per exception.
- Cost per invoice = average minutes ÷ 60 × loaded hourly cost + other cost per invoice.
- Process saving = monthly cost today − monthly cost after automating.
- Early-payment discounts (only if you fill in all five) = annual spend × share offering a discount × discount × (share taken after − share taken today).
- Payback = setup cost ÷ (monthly saving − software cost per month). If the saving doesn't cover the software, it doesn't pay back and the page says so.
- 3-year ROI = (3 years of savings − 3 years of software − setup) ÷ (3 years of software + setup).
Cost per invoice, with a worked example.
What it can't tell you
The result is only as good as the minutes, rates and costs you enter. Time a sample of real invoices if you can. It is not financial advice or a quote from any vendor.
Questions
Where do the starting numbers come from?
They are round example values so the page shows a result. They are not industry averages. Replace every one with your own.
Can I share my scenario?
Yes. "Copy a link to this scenario" puts your inputs after the # in the address. That part of a link is never sent to a server; whoever opens it sees the same numbers in their browser.
What counts as an exception?
Any invoice that can't go straight through: no PO, price or quantity mismatch, missing receipt, unknown supplier, missing approval or coding, or a query from the supplier.